BOZEMAN AMATEUR HOCKEY ASSOCIATIONBOARD OF DIRECTORS MEETING

December 3, 2007

Bozeman Public Library – Bozeman, MT

 Mission: Provide facilities and programs for the development of quality, affordable and disciplined competitive and recreational hockey. 

• Meeting called to order at 7:10 pm.  Board Members present: Craig, Jennae, Sheryl, Rob, Mike and Mark.  Deb absent. Others in attendance: Kevin, Julie, Tim Stefan, BFSC members Aneece and Linda, and Bruce.
• Minutes from 11/5/07 reviewed.  Motion to accept the minutes by Mike.  Second by Mark.  Discussion to change “missing” to “discrepancy” on the accounting issue.  Mark noted that we should start “after” November 1^st.  Changes will be made.  Voice vote unanimous.
• BFSC
• At the GIF fundraiser auction the BFSC raised $633 as a scholarship for each club.  They would like to get names for whom we give the scholarship to and take photos to put on the auction board for next year.
• Pointed out an article in Skating magazine that features Eagle Mount and the rink.
• January is National Skating Month and they are looking for ideas to help promote skating.
• Questions about extending the lease.  Mark went to the Fair Board and asked for ice Sept 1 – May 1, as well as asking for the possibility to extend to June 1 after making sure insulation works.  This year is approved until May 1^st. 
• Next year the BFSC would like to takeover Sept 1.  Need to get commitments about going until June.  Adult league will work and youth could have a spring house league.  Craig asking for commitments from all groups prior to making decisions for next year.
• BFSC asking for help with GIF fundraising.  They want BAHA to have their own events as well to help raise money in a year-round effort.
• Tim Stefan
• Icedogs Banner on Oak Street
• Tim is seeking approval to put a banner from the light pole at the Oak Street entrance.  Banner would be 3ft x 8ft, double sided and will be lit.  Have approval from county.  Cost will be $750.  Jennae would like the sign to mention BAHA.  Motion to approve the expense and banner by Sheryl.  Second by Mark.  Discussion that the money will come from the improvements fund.  Voice vote: Mark, Craig, Mike, Rob and Sheryl for.  Jennae abstained.
• Rec Hockey League
• Tim sent out a “ton” of fliers and made announcements at most of the elementary schools in town and only 3 kids signed up.  We have an ice slot assigned and need to get more skating.
• Sled Hockey
• A person is interested in establishing a sled hockey league and possible time slots.  He’s rented ice from us previously and trying to gauge interest in a league.  Tim suggested offering him ½ of the rec ice slot.
• Treasurer Report
• Report on file.
• Julie and Sheryl need to sit down and hash out her budget.  Also need to add two weeks.
• One of the compressors is down.  Scott is working on fixing it and will take it apart when it gets colder.  Mike authorized Scott to spend up to $2400 to fix both of them.
• Julie was approved to hire someone to convert the Olympia up to a $2500 budget.
• The $5,000 discrepancy will be written off.  Sheryl working with Sydni to work out checks and balances for future record keeping.
• GIF
• Nothing to report
• President’s Report
• List Serve – still working on getting emails
• Newsletter
• Bruce will head up the newsletter.
• By the Friday following the board meeting, all content is due.  The newsletter will go out 2 weeks after that.
• Content will be whatever each director gives him.  Also will get something from Craig and Julie as well as GIF.  Anyone else who wants to submit is welcome to send items to Bruce.
• Website – USAH not going to work.  Working on getting budget estimates to create and maintain a new site.
• Helmet Policy
• Icedogs coaches and Hellcats coaches are not wearing helmets on the ice. Next year, the Icedogs will have to wear helmets based on league rules.  Hellcats state they are covered under NCAA and therefore don’t have to.
• Craig will check with insurance but recommends a blanket policy.
• Motion by Mark that the Hellcats coaches wear helmets and the Icedogs coaches be grandfathered until next year when all hockey activity requires a helmet.  Second by Mike.  Voice vote unanimous.
• First Aid/Defibrillators
• Craig is looking into whether or not we should have a defibrillator at the rink. 
• Julie will look into getting first aid kits for all of the locker rooms and the zam room.
• Secretary
• Icedogs Logo Trademark
• Still waiting on the agreement and other information from Mark.
• Jennae announced her resignation from the BAHA board effective once a replacement has been found and voted in or April 30^th, whichever comes sooner.
• Adult Report
• Hellcats – Rob hasn’t seen a contract yet or money.  Julie will look into and work with Ryan.
• Working on schedule through the end of the year.  Plan on ice until April 15.
• Youth
• MAHA
• Mark and Kevin are trying to work out an outline to send to all the MAHA reps in the state what we want from MAHA.  Ideally, we’d like it to be more economically feasible to play hockey, including regional league and tournament play.  We’d also like A teams and a less chaotic schedule for when the rosters are due and the scheduling meeting. 
• We are getting $400 back for the PeeWee A team which will go back to the team.
• USAH 24-hour game
• USAH is sponsoring a 24-hour game on February 29^th – 1^st.  Each state has a ½ hour time slot and we were selected for Montana.  Our time is 4:30am on the morning of the 1^st.  Suggests an adult 3-on-3 tournament with the final held at 4:30.
• We have put in to host the Regional tournament for PeeWee or Bantam at the end of March.  Will find out in January.  Rob noted that the Senior Olympics already have rented ice time.
• Communications and Fundraising
• No report as Deb gone.
• Facilities
• Julie hired a 12 am – 4am zam guy, but he is currently filling in for Chris who quit working days.  Will start night’s mid-December.  Still looking for a day replacement.
• We still need to move the trailer with the boards.
• The fairground said they’d install parking lot lights for $500.  Still looking into walkway lights.
• The equipment we (GIF/BAHA) want to keep is still in the motor sport’s area.  GIF’s responsibility. 
• Insurance report
• Sprinkler system will be checked in the spring.
• We need to add 3 more fire extinguishers.
• Mark still needs to talk to Mike Hope about selling beer again at the Icedogs games.  Other people with licenses have offered to do it so we need to figure this out.
• Discussion about how to promote the Icedogs.  Advertising, giving away some free tickets to each game and letting youth in free if they wear their jersey were all discussed.
• The next meeting will be January 14^th at 7pm at the library.