BOZEMAN AMATEUR HOCKEY ASSOCIATIONBOARD OF DIRECTORS MEETINGNovember 5, 2007Wild Joes Coffee – Bozeman, MT Mission: Provide facilities and programs for the development of quality, affordable and disciplined competitive and recreational hockey. - Meeting called to order at 7:10 pm. Board Members present: Craig, Deb, Jennae, Sheryl, Rob, Mike and Mark. Others in attendance: Kevin, Glenna Patten.
- Minutes from 10/1/07 reviewed. Motion to accept the minutes by Mark. Second by Rob. Voice vote unanimous.
- Treasurer Report
- Report on file.
- Missing $5,000
- Sheryl and Sydni Tangaro still cannot determine what happened with the missing $5,000. Sheryl wanted the board’s opinion on whether or not to continue pursuing the issue or to write it off. Sheryl has already put extensive time into the matter and she feels that to fully resolve it will take many more hours and paying Sydni for her time.
- Craig asked the board to think about it and we’ll make a decision at the next meeting.
- GIF
- Mike has nothing to report.
- President’s Report
- Icedogs game night manager
- Has been paid out of the gate money but can’t do this anymore. Needs to submit an invoice/voucher and will be paid via a check.
- Sheryl can’t continue to get the money and bring it to the game each night. Sheryl and Julie need to work out a procedure to get that worked out. Julie is ultimately responsible for the game night manager.
- Icedogs game advertising
- Games have not been advertised – do we want to advertise going forward?
- If we can be sure that we’ll get the return on our investment then it will make sense to advertise. Kevin noted that they are getting in to a cycle of Friday games and it may be better to wait and we can do one advertisement for the rest of the season.
- Mark will talk to Mike Hope about selling beer at the games in an effort to keep people from bringing in alcohol.
- Jersey issue
- The company that makes the youth jerseys is 12 weeks out and we need jerseys sooner than that. Mark wants the jerseys to be the same, but the mites may have to get all black jerseys with the logo.
- Going forward, Craig would like to use PIAS for the jerseys since they have set hours and can be counted on to be there.
- List Serve
- The list serve is still not working. Not many people have signed up for the Google service either. The next option is Constant Contact, which is $30/month (details on record).
- Motion by Craig to move forward with setting up Constant Contact as our list serve provider. Second by Rob. Discussion that Craig will set it up but still unknown who will manage it. Voice vote unanimous.
- Website
- Clear that USAH is not going to work – we’ve been waiting on them for over 2 years. We are working on getting a more formal proposal from a web designer to overhaul the website.
- Scott is going to fix the board members and other clean-up items. Minutes and agendas will also be posted.
- Newsletter
- We should be doing a newsletter monthly, but no one ever gets back to Bruce so he hasn’t released anything.
- Craig would like to see a rotating schedule of content providers, where one person is responsible for getting the content together each month. Most board members argued that it would be better if everyone had to do it once a month. Suggestion to have a set schedule each month with a newsletter release date and to set a deadline each month, for example the 15th and if your content isn’t in by that date, there will be a blank spot under your section.
- Craig had to leave but will discuss at a later meeting.
- Trademarking Icedogs logo
- A retainer of $1,000 needs to be sent to the attorney. Once she receives the retainer she’ll start on the paperwork.
- Adult Report
- Registration numbers have far exceeded our goals. We are still a little short on a couple of power teams so Rob has opened up cross-rostering from Rec to Power only and space is limited.
- The refs walked out on an adult game because they were fed up that they didn’t have a locker room. Julie and Rob have addressed the issue. They will be in the old Panzer shop.
- Rob still doesn’t have the Hellcats game proposal. They have had games already so they need to get it in.
- Youth
- Patten’s
- Mike, Sheryl, Kevin and Mark met with the Patten’s. Their options were to leave their son at Mites or move him to Squirt B. They were not happy with the decision but Mark and Kevin are trying to do what’s best for their son.
- Mike asked if there is a policy on moving up and Mark said that USAH policy is that the child needs to be in the upper 10%. We need a handbook that states this. Mark will look at GVHC’s old handbook and start revising it for next season.
- Mark noted that not all board members may agree but the process we currently have is good. Jennae clarified that she agrees with Mark about the decision and supports him, but BAHA is at fault as we let some kids try out at a higher level, which was not appropriate and needs to be corrected for next year.
- Motion by Mike that Mark and Kevin come up with a placement procedure for the youth by June 1, 2008. Second by Jennae. Discussion by Mark that the bigger issue is MAHA and they have some red-tape to get around. Bozeman is hosting the MAHA meeting 12/1 and the coaches across the state are going to try to get some items changed for next year. Voice vote unanimous.
- Hiebert’s
- At tryouts, they paid for their son to tryout at a higher level but he didn’t make the team and they were issued a refund for the difference.
- They put a stop payment on their original check and moved their son to Butte. Sheryl and Mark will attempt to get the refund amount back from them.
- Communications and Fundraising
- Deb emailed all team managers but Squirts (doesn’t have the contact info) about selling banners.
- Renewal letters for existing banners are going out soon.
- The website is flashing names of sponsors that aren’t correct. Deb has sent the correct list to Scott and is waiting for the update.
- Facilities
- Julie not at the meeting.
- Mark noted that Julie would like to hire someone to do ice maintenance from 12am-4am. The board doesn’t think she has it in her budget. We need a report from her as to who she has hired and how much they are getting paid to see if this will work.
- Stools for around the rink
- Rob would like to see stools purchased for around the rink. These can be used at practices to keep parents off the benches and at Icedogs games for the goal judges.
- Motion by Rob to spend up to $1500 out of the capital improvement fund to purchase seating. Second by Jennae. Discussion that Sheryl would like to see us prioritize other items first. Mark noted that the insurance company wants parents off the bench so this would be beneficial. Voice vote: Rob, Jennae and Deb for. Sheryl, Mike and Mark opposed. Motion tied. Craig will need to vote via email to decide the motion.
- Tim Stefan would like to organize a house league for Bantam and High School aged kids. Could do on Friday and Sunday. Mark will work with Tim and Julie to see if this will work.
- General agreement that it was a mistake to start hockey so early this year. Next year we need to start November 1st. Extra ice that is available should go to adults and skills slots, but the youth should start later.
- The next meeting will be December 3, 2007 at 7pm at the library.
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