|
|
BOZEMAN AMATEUR HOCKEY ASSOCIATION
(Gallatin Hockey, Inc)
Mission: Provide facilities and programs for the development of quality, affordable and disciplined competitive and recreational hockey
REGULAR BOARD MEETING
Co-Op Conference Room, Bozeman, MT
February 11, 2008
7:00 PM
Board Members Present: Craig, Rob, Mark, Deb, Julie, Kevin, Sheryl
Others Present: Glenna, John Anacker (wanted to know if Midget level was on agenda- no next meeting), Laura Heck (mother of 2 youth players)
Call to Order: 7:07 pm
Approval of Meeting Minutes – 11/07/0*
Bruce motioned to approve last mo minutes, Mark seconded, minutes approved.
Member Forum*
Laura said her boys are “B” level skaters, one’s in JV now. She feels ripped off on JV team. Not many JV teams in state. Too many people on ice at once in practice, JV kids sit too much during games. Mark said this is MAHA’s first year of providing JV level. This sounded like good thing to keep high school age kids from getting cut. Kevin said varsity locks 10 kids. Mark said 3 or 4 can float back & forth. Craig asked if we could have 2 varsity teams. Billings & Missoula also have varsity & JV teams- no one else. Kevin agreed there are problems w/ JV level, but don’t forget it, but fix it. Mark said we didn’t do 2 varsity teams to support MAHA’s JV level. Laura figured JV got 8 games this year. She said petition from JV parents may be coming saying JV kids got much less ice for money than other kids. Kevin agreed this is a problem. Laura estimated 10 JV parents are upset about this and want money back. Mark replied that if it’s there’s a problem, come help us fix it.
Treasurers Report*
Optimist Club wrote letter, Sheryl read. They want us to attend a meeting to get money. Members asked how much money they give us, no one sure. Craig suggested GIF may want to look into this.
D A Davidson sent us letter about info being compromised. Sheryl wants to bring to our attention.
Presentment of additional invoices and bills*
Julie clarified bill for light fixtures from Magyar.
Hellcat payments*
Rob questioned Ryan collecting bills after season.
Sheryl reported expenses to keep rink open another month. Mark suggested bills might be lower from April on. Total projected $10,000, not incl employees, Julie’s salary would be $3200, zam drivers would be $4200 – round to $15,000 plus facility cost. Figuring that in plus other incidentals and round to $20,000. Craig said figure skaters would pay $8000 – so that leaves $12,000 for hockey to pay. Rob figures there would be 100 adults willing to go extra month. Rob asks what kind of program the youth would bring. Mark said youth would run through March. From April 1 on Mark would like to run power skating on Mon, 3 diff levels. Wed skill session, Fri scrimmages. Sheryl fears youth won’t generate much money for this. Mark says if we can rent ice for youth 3 hrs, 3 x a week we’re happy at that. Mark added that if we want quality program we need to keep quality people like Kevin & Marty around. Craig asked if Kevin & Marty could make money like this. Sheryl agreed we need to keep these people around. Craig asked Kevin if they could run the numbers & find out of they (Kevin & Marty) could make money off this. Kevin said sure. Mark suggested $10 per time for youth. This would be $200 per kid for a 7 week program, with discounts for multiple kids. Rob suggested getting commitment up front to be sure. Mark said he would host a ’96 PeeWee tournament first weekend of April. Kevin said we’d have to coordinate schedule w/ other sports. Rob suggested Julie be clearing house to pin down commitments on ice use to set up month. Julie’s not sure if zam drivers will be willing to go extra month. Craig figured 7 extra weeks on youth side – offer other options too. Julie added other towns might offer to buy extra time too. Rob suggested getting rent number in writing from Sue Shockley- Craig will pursue that.
Executive and Committee Reports*
GIF Report:
Report, including Fundraising Update*
Glenna said she & Kevin testified at Open Space hearing rep hockey. Lots of figure skating people there. Offered numbers on what we’ve contributed. Rob asked if we could send GIF note to get us more info for our board meetings.
President:
Extended Ice*
See above.
Board Position terms: Adult, Treasurer, Communications/Fundraising*
Craig asks what procedure is to advertise openings. Rob suggested asking Chris Gray, post at rink, on website. Craig asked if board determines, Rob said no. Craig stressed that if current members let us know if they want to stay on. Sheryl is interested. Rob is contemplating a yes. Craig asked about re-defining comm/fundraising position. He thought Nikki was coming tonight. Mark said we need to define that position. Craig asked Mike Hope if he would be interested in forming a committee in BAHA for purpose of increasing Icedog revenues. Glenna suggested getting one person representing BAHA, GIF & Icedogs going to ask for money – less confusion. Craig asked if fundraising could be turned over to GIF completely. This isn’t motion for tonight, but would avoid confusion w/ GIF. As for Comm/Fundraising position- has to focus on communications. Mark suggested communications & advertising.
IceDogs games, plan to increase revenues next year*
Icedog playoff games- Mark is asking for revenues from those games to offset expenses. Icedog budget is about right on now. Sheryl suggested we remind people of relationship between BAHA and Icedogs. Craig moved that Icedogs be allowed to work playoff games, keep revenues in case they make national tournament, but give it back if they don’t. Craig wants to see balance sheet from Icedogs at end of year. <who seconded motion?> Motion passed, Mark abstaining.
Side issue: Kevin asked if PeeWees can get refs paid for & ice at end of year tournament in exchange for what PeeWee A missed on no home games this year. Rob & Craig, said maybe.
Links to our site on Icedogs site and BFSC?*
Craig getting approval for links.
Website*
Craig wants website to go live Feb 20th. He stressed we’re ahead of current site, but lots left to do. Bruce asked what do we need?? He needs news. By laws, minutes etc go into “About Us”. Craig said some items, such as youth, can be posted in more than one area. Rob confirmed he & Julie met w/ Rich Zigrino to learn about new website & suggested Rich be kept on some kind of retainer for future problems, questions. Bruce agreed. Sheryl agreed. Craig & Rob suggested budgeting a dollar amount and letting Rich bill when he has to. Sheryl made motion for $2000. Craig seconded motion. Motion passed.
Secretary:
Report*
Nothing.
Adult Director:
Plan for extended ice use*
Working on it.
Report*
Winter Classic- Bar 3 BBQ wants us to handle concessions this year. Julie is working on staffing, Rob asked for help from everyone available.
Adult playoffs posted- go to April 13th.
Julie spoke w/ Matt ?? who plays rec league but would like to play novice & suggested committee for adults to address this. Rob replied letting captains handle this. Julie suggested making A, B & C leagues, putting lower third into novice. Craig disagreed, saying that would eliminate the opportunity for new hockey players to pick up the game/join the association in an introductory format. Novice is our only program that currently allows for new players to pick up the game.
Youth Director:
MAHA update*
MAHA wants state winners to go to nationals, w/ no regionals. Limit Squirts to 20 or 25 games. Squirt tournament (here) will have all 3 of our teams, 2 Billings teams & Helena in A tournament.
Kevin said MAHA wants face to face meeting May 5 – we’ve offered to host.
Kevin also reiterated desire to play MAHA games w/ 2 or 3 other teams at once. At first they said no, next they asked to write it up to propose.
MAHA may offer pilot project where we give $2000 to new kids in hockey and they’ll reimburse us $1000. Kevin suggested having Matt Kraska keep equipment & he holds, rents, gives equipment to kids.
Status on 24-hour game plan/ 3 on 3 tournament*
Play It Again & Top Shelf sponsoring. Championship @ 4:30 am. Feb 29-Mar 1. Kevin needs help w/ concessions- talk to Kate. He still has to get refs- not paid- all money goes to GIF.
Plan for extended ice use*
See above.
Report*
Mark asked about stipend for assistant coaches. Sheryl said there were some stipends paid last year. Amount not sure. Mark proposes stipend for non-parent coaches. Kevin said there are 6 to 8 non-parent coaches. Bruce asked what do we offer in dollars? Discussed how much to propose. Mark makes a motion for $300 for the 7 people identified – head coaches & assistant coaches, that are not parents, that travel with their teams. Craig seconded. No further discussion. Motion passed, Rob voted no since it wasn’t budgeted. Sheryl said it wasn’t budgeted because they wanted input from missing board members- it was then left blank.
Craig mentioned youth jamboree Matt Kraska raised. Kevin questioned the execution of it, how will it be done? Rob reminded us this is a beginning of the year, bring your friend thing. Craig & Mark offered to try it at Termites & Mites, to grow those levels.
As to Marty & Kevin making more money, Mark said BAHA should help them out in ways we can- clinics etc. The head coach should be helped first, however. They’re both the highest paid coaches in the league, so the Icedogs can’t pay them more.
Communications and Fund Raising:
Discussion on possible redefinition of position*
See above.
Report*
Deb got a call from Murdoch’s for banner & stickers on the glass. We need to come up with what to charge them. Discussion on what to charge. Mark can find out what was charged at VIG & follow up. Sheryl asked how to gauge vs boards. Rob suggested $2500.
Facilities:
Report*
Mike not present.
Update on status of first aid kits*
Julie said 3 first aid kits in place – with plan to keep them in place.
Rink Manager:
Report*
Olympia needs some more work- close now.
Main light in entry light got replaced & new bulb in zam room.
Zam not completely fixed, but is running.
Reconditioned compressor received, old one sent back.
Rob asked for repair of panic bar on exit door & bathroom door from D.
Julie has been asked about beer policy at Icedogs game. Sheryl asked: isn’t there a no beer policy? Rob said we have no policy right now. Craig said beer sale isn’t going to happen this year. Members agree we need to figure out how to sell beer at Icedog games next year, Mike Hope can help. Bruce asked Rob who serves at Winter Classic – Hunter Lacey provides, but really can’t do for rest of this year otherwise.
Julie said with extended season, her painting season is getting shortened. Can we hire her full time? Craig suggested to discuss next meeting. Rob said there is a lot of work to be done off season & added take down, set up big hassle…Mark interjected- can we rent Haynes all year? Would fair board OK this? Rob agreed that we would like to get year round. Sheryl suggested coming up with written proposal to rent rink year round.
Julie said Mark Loew drew up plans for 2 more locker rooms and other space to join buildings. Mark said we’re getting close to getting money to break ground for new mechanical room this spring.
Old Business*
Sheryl advised there will be requests for ice rental for Thunderblades throughout year – next year.
Glenna said she would be interested in board position.
Set Next Meeting/Adjourn
March 3rd, 7 pm at library.
Adjourn: 9:34 pm
|
|
