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BOZEMAN AMATEUR HOCKEY ASSOCIATION
(Gallatin Hockey, Inc)
Mission: Provide facilities and programs for the development of quality, affordable and disciplined competitive and recreational hockey
REGULAR BOARD MEETING
Public Library, Bozeman, MT
March 3, 2008
7:00 PM
Call to Order
Members present: Craig, Mark, Sheryl, Bruce, Kevin, Julie, Rob
Approval of Meeting Minutes – 2/11/08
Sheryl pointed out a change
Craig pointed out a change
Minutes approved pending changes.
Member Forum
Todd Wilkinson
1. Midget program proposed- Mary Ellen Holmes seconds proposal. Even if MAHA doesn’t come up with any teams, there are others to play. Development is key. Huge jump from Bantam to HS, w/ 4 yr age group. Midgets would offer a 2 yr program for kids to play at a comfortable level. BAHA has large group of kids in this age group. We have enough kids to fill Midget, JV and HS teams.
Mark asked Mary Ellen if she looked into other Midget teams in area. She asked Salmon parents and they were very positive. Idaho Falls, Cody, Jackson are fielding Midget teams according to Todd.
Craig sees this as a youth issue, not a board issue.
2. Ice time an issue – Craig noted that this is problem- squeezing more into our ice time.
Mark agreed with what has been said, but we don’t have more ice. Mary Ellen asked about Bogert. Mark not sure if that would be possible. Kevin said City of Bozeman sent BAHA letter saying they don’t want organized hockey on their ice. Mark said he would be happy to take teams to other rinks, but someone has to step up and arrange that. Craig said Jeff Ball was going to do that, but we haven’t heard back from him. Julie said he wanted to do major improvements too.
Todd volunteered to be a point person w/ City to do this, along with being involved w/ ice management. He wants to be more creative in this regard.
Dan Swanson wanted to thank BAHA for a great year, but is concerned about falling into large HS team trap. He thinks Midget team sounds good, but hasn’t looked into it thoroughly. As for Bogert, if we went to City- would BAHA put up money for improvements? Mark said possibly, there are all kinds of possibilities. He added that if there is time & ice, youth program is interested. Craig said this is about retention of existing kids, restructuring of what we have. He added that we need time to consider this.
Mark asked Todd to follow up in talking to City. Todd has talked to some about this already. Noise is a big issue for them. Younger age groups wouldn’t be as noisy. Dan said that this will lead to City wanting money to do this. Todd asked what apparatus could we use toward this. Craig noted that spending too much money at Bogert would complete against second rink. Tim Steffin said City has been opposed to us using their rinks. Matt Kraska agreed. Sheryl said Jeff had a pretty detailed proposal- what happened? Julie said he may not have had specific approval from the board on that issue. Dan asked if we could spend some money w/ City if second rink is a 5 year project. Craig answered we need more details, a lot of unknowns. Todd said he’d run with this and see what he can come up with.
Mark said we’ve looked at running outside rink next to ours w/ new compressor room, but snow & wind are issues. He asked to give us some options.
Mark & Craig added that next year’s registration will determine ice crowding too and we don’t know what will come.
Jodi ?? & Glenna Patton emphasized we need to keep kids at younger end too.
Todd added that there is attrition in US hockey according to Al Bloomer, bad practice times, emphasizing more talented kids, expense.
Glenna wants a BAHA handbook available. Craig agreed that we need an updated handbook- Mark & Kevin are working on it. It will get board approval.
Discussion about kids missing BAHA team practices or games to play w/ Thunderblades. Todd is against this.
Craig closed this issue by saying Todd will be point person w/ City. Dan suggested giving the City something more than just volunteering to zam ice. Craig suggested Todd call Tim, Jeff & get back in touch w/ him by end of spring break.
Treasurers Report:
Presentment of additional invoices and bills
Sheryl needs money from Hellcats.
Julie OK’d bills Sheryl raised- approved by board earlier.
Sheryl reminded us we need to be careful about reconciling money, as a recent count did not work. What can we do to reconcile money? Tim suggested putting in a permanent barcode machine. Sheryl & Julie think this could be good idea, they’ll look into it.
Sheryl raised issue of employees not always doing something, she wants them more accountable for their hours, as opposed to what they write on time sheets. Julie will make specific check list of what they do every day.
Sheryl is having trouble doing payroll on short notice. Craig suggested getting people conditioned to system. She will work with Julie on this.
Executive and Committee Reports
GIF Report:
Report, including Fundraising Update
Linda Warner has been working with Rex Connell on brochure. She wants board permission to put BAHA website on the GIF brochure. Also, can brochures be handed out at rink, banquets, registration? All board members present OK this.
GIF has $135,000, with 30% being put in endowment, retroactive.
Matt is optimistic about getting compressor room by next fall. Tim said open lands money has been applied for - $500,000.
Matt asked what is the second rink going to be? BAHA rink? GIF rink? Mark asked what does the Fair Board get out of lease w/ Farmers Market? Sue Shockely hasn’t given him a firm answer.
Linda & Glenna are on Fair Board, so this should help all groups understand each other. Linda asked if BAHA and GIF should combine. Craig said he wants to talk w/ Todd Goertzen about this- once season ends.
Matt asked if BAHA money (profit) is earmarked for anything. Craig & Sheryl said we need to talk about that. Matt invited donation from BAHA to leverage with other sources.
Matt wants to reach youth players & their parents regarding fundraising. Discussion of how to coordinate fundraising followed.
Craig reiterated that BAHA is not keeping fundraising money, we’re not doing fundraising. If we get fundraising money, 100% goes to GIF. Sheryl added that BAHA’s only recent fundraising has been banners and none have been sold for some time.
President:
Extended Ice
Craig projects that running ice for extra 5 weeks (7 weeks for youth) shouldn’t lose money. He proposes charging $90 per hour for ice, $75 for figure skating. Julie asked what curling use would be charged. They want 1 or 2 slots per week for 2 ½ hrs each. Craig & Sheryl feel we should charge regular rate of $135 per hour. It was agreed to offer them $135 & see what they say. Rob will have to figure times available.
Mark made motion to offer ice to $90 per hour for youth & adult, $75 for early morning figure skating. Craig seconded. Motion passed. No one opposed.
Board Position terms: Adult, Treasurer, Communications/Fundraising
Craig will work w/ Todd G to iron out definitions of fundraising & bring back to board. Nicki Naiser & Glenna would be interested in positions. If more than one candidate, voting by mail.
List serve
Seems to be working well.
Website
Should be ready to go live soon. Minutes will go up AFTER approval, at next meeting.
Mike Schmidt is asking BAHA to bring outside skating clinic in. Mark said he wants to bring in hockey seminar in November, 3 days over weekend. This would be great, but can fit this into schedule? Sheryl asked if they could do something our 2 pro coaches couldn’t do? Mark’s not sure. All agree that timing is bad. Maybe mention spring. Mark said we’re not opposed to this, but at a better time. Craig thinks Mike might be asking BAHA to fund this. He will write a letter back to Mike.
Secretary:
Report
Bruce just asked if minutes OK in length etc. OK.
Adult Director:
Winter Classic report in. Estimated net profit $8,692.59.
Plan for extended ice use
Novice/Rec & Rec/Power teams to be formed by ability. Should get 7:30 or 8 pm ice times on week days. Julie will work with curling to times.
Survey
Rob used SurveyMonkey to do online, worked with Nicki. This way we can sort & isolate answers however we want. Rob requested that board members all take now before going live to see how it works. Mark requests that survey be keyed to find out how each individual coach & team mgr is rated. Craig suggested asking Todd G if GIF would be interested in adding something to the survey. Julie asked if we could invite questions – Rob answered yes, there will be a way. Mark asked if youth could be asked if we could do tryouts in spring.
Report
Youth Director:
Mark wants to get rolling on end of year banquet. Kevin said Julie too swamped to do it this year. Linda asked how much is budgeted. Kevin will work on getting someone to put it together. Approx date, first part of April. Kevin suggested each team throws in $100 to buy food.
MAHA update
Mark wants MAHA to minimize cost of travel, ie: jamboree of league games.
Policy on Skating up
Mark handed out policy proposal. Sheryl is against players requesting to skate up, shouldn’t evaluators pick them? Mark doesn’t think there’s any way around this. Bruce asked if there has been consideration of never letting kid skate up. Kevin said that would be disservice to those better kids. Pete Geddes agreed with Mark’s proposal.
Current try-out plans
Much depends on MAHA. Pete suggested possibly spreading teams equally in a level, then taking a select team to tournaments etc. Craig said ice time, again, would be issue.
Report
Communications and Fund Raising:
Absent.
Facilities:
Report
Having problems w/ zam breaking. Rob suggested Julie print out all the thinks she’s been doing through month.
Rink Manager:
Julie handed out list of year round rink manager projects. She then left for rest of board to discuss her proposal to be year round employee.
Discussion followed, but no consensus reached.
Sheryl asked if Julie is to be paid during the days she’s taken off. No consensus reached.
Curling
Report
See above.
Committees:
Nothing.
Old Business
None.
Set Next Meeting/Adjourn
Next meeting Mon April 7th at the library. Adjourned 10:40 pm.
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