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BOZEMAN AMATEUR HOCKEY ASSOCIATION
(Gallatin Hockey, Inc)
Mission: Provide facilities and programs for the development of quality, affordable and disciplined competitive and recreational hockey
REGULAR BOARD MEETING
Haynes Pavilion, Bozeman, MT
April 7, 2008
7:00 PM
7:00 Call to Order
Members present: Rob, Sheryl, Mark, Craig, Mike, Bruce, Kevin, Deb.
Approval of Meeting Minutes – 3/3/08
Sheryl moved to approve, Mark seconded. Minutes approved from last month.
7:05 Member Forum
Katherine (??) here for the Curling Club. There is a league for the spring, starting on the 18th. Need a place to store the stones, to keep them cold. Want to build a box near the boards. Rob said this can be Julie’s call, work with Mike. Katherine & husband Kurt will build an insulated box to go in one of the corners. Rob asked if curling will disturb ice- Katherine said lines etc won’t disturb ice as members are just learning the basics now. Craig asked Katherine just to stay in contact with Julie and Mike- ice time might be scarce next fall. Katherine said the club will probably want to do a “once a month” meet this fall.
7:20 Treasurers Report:
Presentment of additional invoices and bills
GVAC gave us $1000 for scholarships.
Figuring skating has been self monitoring. Craig asked Sheryl to share figure skating schedule w/ Julie. That way we can monitor, on a monthly basis. Kevin has worked with Julie for time he’s using, some will be turned back in- that isn’t being used. Kevin asked how he should pay for ice he’s using. He’ll send hours to Julie & Craig to handle.
Sheryl talked about scholarship forms handed out. She wants it on the website. Bruce asked about setting date. Sheryl doesn’t have a date in mind yet. Mike asked if registration deadline was set. Mark said not yet. Craig suggested making date before registration deadline. Mark suggested more space to explain reason applying for. Rob & Craig talked about eliminating the 10 hour suggestion for volunteer work- as that may appear to limit offers. Sheryl is head of scholarship committee, who will make recommendations to the board.
7:25 Executive and Committee Reports
GIF Report:
Report, including Fundraising Update
Mike didn’t have report, not at last meeting.
Craig said they’re close to having enough money for new mechanical room. Mike & Rob added there should be enough for 2 new locker rooms too.
President:
New item- June 14 – 15 for retreat. Craig will contact us about that.
Board Position terms: Adult, Treasurer, Communications/Fundraising, plan for voting
Jeannie Wilkinson has taken her name out. Craig asked about Glenna Patton’s interest. No one knew. Craig said applicants apply to the board, but membership/board puts person in appropriate position. Craig suggested reviewing board positions soon. Lauren Meddings put her name in for board position. Craig said we need to get ballots out in mail by next week. Rob said John at Insty Prints can help with printing & mailing ballots. Craig asked if prospective board members Lauren & Nikki would help getting in touch with mailing service, while he would work on getting ballot template. Chris Liberty & Sydni Tangaro have databases of addresses.
GIF raffle donations: 2 adult and 2 youth registrations
GIF has requested 2 adult & 2 youth registrations for raffle. Craig moved so, Mark seconded. Motion passed to offer 2 adult & 2 youth registrations.
Proposed Redefinition of Communications Job Description
Craig passed out proposed re-definition. Fundraising could be turned over to GIF, so how does that affect this position? Could be “Sales & Marketing”. Talk about it, along with other job descriptions, at retreat.
Mark was contacted by Erin Phillips - Clear Channel is holding seminar this weekend & if we send a rep, we would get better radio rates. Should he attend? Mike said new person at this position could go.
Mark introduced Jodi Henderson who would be interested in assisting youth director.
Discussion on formation of committees: to get more voices heard, getting info out, getting help in various ways.
Communications
Craig thinks this committee should work with all board members, Kevin, Julie etc.
Grievance
To best of Craig’s knowledge, there is no standing grievance committee. Should there be one? What is process of grievance policy? Address this at retreat.
Discussion followed - how to raise more interest in serving on board, committees etc.
Craig’s request for website- an online suggestion box. Everyone agreed that would be good. Nikki asked if blog would be possible. Bruce said that may be outside what our site can offer- he’ll talk to Rich Zigrino about this. Also, Craig would like a link to volunteer needs. Rob suggested tapping volunteer force for tournaments etc, as we have zam drivers that sometimes need things to do.
Secretary:
Report
Nothing to report.
Adult Director:
Update on extended ice use
10 teams overall, just short 2 goalies for adult scramble league.
Survey report
Closed tonight. Rob will put link on website, for board members. 211 responses.
Report
Rob commented on the handbook- mostly concerns youth, but he’ll offer suggestions too.
Youth Director:
Midget Program update
Mark said parents put in a lot of time to make this happen. He added this is not really a board issue, but a youth issue – unless there’s a breakdown somewhere. He thinks it can move forward.
MAHA update
BAHA is still pushing for regionalized games. Tim Steffan may actually make a schedule for an example.
Parent / Youth Handbook update
Mark is looking for feedback, so send to him or Craig.
Report
As for youth banquet, Rob asked where money for that comes from. Sheryl said it didn’t cost much, if anything, last year. Rob asked if adults could get some money for an adult banquet- Sheryl said, adults could present a proposal for board to review this year.
Sheryl asked about having an adult present during youth pickup slots. Craig asked if is necessary to have an adult on the ice. Bruce said at least have an adult on the bench & in charge. Mike asked it this could be in the handbook.
Communications and Fund Raising:
Deb said this will be her last meeting, but would be willing to help out in future.
Facilities:
Report
Mike said Sue has been after him about beer bottles being all over. Bruce asked about having more glass recycle bins. Rob said glass isn’t supposed to be on premises, but fair board is re-writing policy soon.
Rink Manager:
Report
Julie absent
Committees:
8:45 New Business
Rink Manager position – year round
Mike suggested that a couple board members negotiate w/ Julie on this. Craig made motion we hire full time rink manager. Mike seconded. After discussion, Craig withdrew his motion- since we may want to address negotiating contract with Julie first. More discussion of what needs to be done in the off season. Craig motioned extending Julie’s contract through September 1st. Mike seconded. Deb asked to negotiate with Julie before that to make sure she doesn’t quit Sept 1st. Craig said extending contract through Sept 1st would give us time to consider package & full time needs in the mean time. Sheryl added that time off should be addressed in new contract. The motion includes no paid vacation, as that’s not in Julie’s contract now. Motion passed. Sheryl said some zam drivers may want contract extension too.
9:15 Old Business
9:30 Set Next Meeting/Adjourn
Monday May 5th, 7 pm – will try for library.
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